How to master the academic informational interview

The informational interview: a brief, informal meeting between someone interested in a certain line of work and an established professional. These interviews give you the opportunity to ask questions, make connections, and learn more about potential career paths. In academia, it’s particularly crucial to cultivate these kinds of contacts—a strong professional network can triple your chances of attaining a professorship and getting published.

Whether you’re a PhD student, an early career researcher, or simply want to explore new opportunities, academic informational interviews are a great way to enhance your network and get insight from those working in the field you’re interested in. Here are our top tips to make sure you get the most from these interviews:

Choose your interviewees carefully

It can be tempting to cast a wide net when you start to reach out for informational interviews.  However, you’ll get the most value out of your meeting (and have the best chance of getting a response!) if you start by targeting the people most relevant to your field. Brainstorm a list of dream positions and/or institutions, compile a list of scholars you admire, or start researching the alumni of your program to see what they’re doing now.

Get your cold-email right

Once you’ve compiled a shortlist of potential interviewees, it’s time to start reaching out. Academics’ email inboxes are notoriously overloaded with messages, so it’s crucial to be succinct. You want to make it as easy as possible for people to say yes to your request. In How to Ask for an Informational Interview (and Get a “Yes”), Elliott Bell recommends stating a clear reason you’re interested in meeting—maybe you have an interest in their research, a mutual network connection, or recently heard them speak at a conference—and following it up with a specific request. Try something like: ‘Are you free for a quick chat over a cup of coffee next week?’ or ‘Would you be willing to schedule a 20-minute phone call? I’m free at x, y, and z times.’

Follow up, if necessary

If you haven’t received a response after a week’s time, you may want to send a gentle follow-up email. Reply to the original message, reiterating your request and asking if they’ve had a chance to see if they could fit you into their schedule.

Though Bell recommends being persistent, I wouldn’t send more than one or two follow-up emails—the last thing you want to do is make the wrong impression.

Prepare a list of questions

When you get a positive response, ensure you’re well-prepared for the meeting. Do your research and draft a list of key questions you’d like to ask your interviewee. These might include:

  • How did get your current position?
  • What do you do in a typical day/week?
  • What do you most like about the work that you do? Dislike?
  • What skills are most valuable to your work?
  • What advice would you give to someone hoping to work in a similar role?

For more great example questions, check out Kate Shive’s post The Informational Interview on Inside Higher Ed.

Send a thank-you note

After your meeting, be sure to send a note (this can just be a quick email) thanking your interviewee for their time and insight—after all, they just did you a big favour!

Informational interviews are a great way to develop your career and build relationships in your field. By using our top tips, you’ll be well on your way to exploring your next career steps and establishing a vibrant network of mentors and collaborators.

Further Reading

Top Tips for Informational Interviewers – Connected Academics
5 Keys to Acing Your Informational Interview – The Muse
Top 5 Informational Interview Articles For PhDs Transitioning Out of Academia – Cheeky Scientist

Looking for a new job? Global Academy Jobs has hundreds of live academic positions, helping you to search for research roles, lecturing jobs, management vacancies and other academic positions in private institutions as well as public universities from South Africa to South America; New Zealand to New Brunswick.

Whether you’re in the early stages of your academic career and searching for an assistant professor vacancy, moving along and interested in the latest senior lecturer posts, or ready for a move into a research leadership or management role, you will find the top international academic jobs right here.

Looking for your next academic role?

Global Academy Jobs specialises in vacancies in the academic and research sector.

Read more

Carina is a postgraduate student in English Literature at the University of Oxford; when not writing papers, she can be found drinking tea, rowing, and sharing Lord Byron fun facts. You can check out her freelance writing portfolio at

Global Academy Jobs Bulletin

The best career advice and a carefully curated selection of the top academic positions, straight to your inbox